Venues are a problem in this state. When gyms are available, people are unwilling to wrestle. I am used to small get togethers on Friday, Saturdays, and Sundays. Go get three matches in from a 4 man round robin tournament. Everybody gets an award, and everybody feels good when they go home. In an out in about 3 hours (once wrestling starts).
We had big tournaments too, but it seems like every tournament is a big tournament in Texas. That is not good for the rookies. 4 man round robins are good for the development of youth. Big tournaments are good for kids that have already developed there skills. There should be both. Without both, attrition is bound to be high.
I don't have kids in youth wrestling any more. But that is what I see. The way we do it now will produce quality, but quantity is also important. There are a lot of kids out there that don't win as a youth that will turn pretty studly later on. The organization should have something planned to keep kids from getting turned off to wrestling. Never having a chance to get an award is a good way to turn off a kid.
In Iowa, every kid gets an award in every tournament until regions, (which is a real qualifier), and state. Some may goff at the fact that everbody gets an award, but look at what that state does with wrestling. Their kid program is thriving, and they do it with small get togethers all over the state whenever and wherever they can get a space. These small things should be encouraged, but they are not, and it limits wrestling opportunities.
If you want to be successful, go look at a successful organization, see what they do, and do that. There are plenty of good programs out there to look at. If an overhaul is in the plans, a good look at some quality programs would be well worth the effort. Make sure to look before your leap.